With the right employee scheduling app, managers and employees can easily view and edit schedules or submit requests. Here are six ways that employee scheduling software can boost the efficiency of your back office.
1. Automate Scheduling Based on Complex Data
No matter the size of your business, scheduling can easily become a chore. Each employee may have different availability. After including time-off requests, creating a schedule that accommodates everyone is more of a challenge.
Employee scheduling software simplifies the process of setting a schedule that works for most of your staff. While you may not be able to please everyone every time, you can create a satisfactory schedule with much less effort.
The software accounts for requested time off, potential overtime, staffing levels, availability, and any other criteria that you need to include in the scheduling process.
For example, you may need to comply with labour laws, such as providing employees with overtime pay. The software can take these details into consideration to create a budget that works for your staff and fits your budget and staffing needs.
2. Maintain a Safer, Happier Workplace
Using software to handle schedules ensures accurate staff levels across all shifts. Maintaining adequate staffing helps create a safer, happier work environment.
In workplaces with potential health hazards, such as a construction site, you may need adequate staffing to meet safety requirements.
In the retail and hospitality industries, you need adequate staffing to keep up with your daily operations. Inadequate staff levels can lead to extra work for subsequent shifts and decrease customer service and satisfaction. An employee scheduling app can help you avoid these issues.
3. Give Employees More Control over Their Scheduling
Scheduling software can help empower your employees. You may not need supervisor approval for every scheduling decision or requested change.
Depending on the platform that you use, you may be able to allow employees to view their schedules, submit time-off requests, and swap shifts with other employees. Allowing employees to complete these actions without involving a supervisor saves more time and energy.
Giving employees more control over their schedules may also help boost morale. Employees may prefer the convenience of using an online system to deal with scheduling issues instead of needing to submit requests to a supervisor.
4. Decrease Tardiness and Increase Job Performance
Scheduling software can help boost accountability and decrease tardiness rates and absenteeism. Employees are less likely to miss shifts when they have a schedule that accommodates their needs.
With scheduling software, you gain the flexibility to meet the needs of your staff and create the most satisfactory schedule. Creating a schedule that works for their availability can also lead to better job performance, as you avoid overworking or underworking your employees.
5. Increase the Accuracy and Speed of Payroll Processing
Scheduling software often integrates easily with payroll processing software. You can automatically send data to the payroll processing software, which decreases the risk of errors and delays.
Automating payroll eliminates manual errors. You also avoid issues that you may need to go back and fix, which ensures that your staff receives their paychecks on time.
6. Devote More Time to Other Business Matters
Using scheduling software can free up resources. The individuals responsible for scheduling should now have more time to work on other tasks.
Supervisors or HR professionals can use the time that they save dealing with scheduling to improve their performance in other areas. Streamlining your scheduling can have far-reaching consequences, leading to improved office morale and overall job satisfaction.
Employee scheduling software can streamline the way that you create and manage schedules, helping to save time and money. Consider implementing an employee scheduling platform to increase the productivity of your workplace.